Meeting+Agendas

= = =__May 11, 2009 Meeting 11:30-1:00__= =Agenda= Board Presentation Dialogue PD Plan-Collaborative Team Leaders Job Description, tentative plan, and menu of options-Send comments to Tamara =__Agenda__= =__April 29, 2009 Meeting 11:30-1:00__= =__The team talked about summer training opportunities.__= =__April 22, 2009 Meeting 11:30-1:30__= PLC
 * Tamara shared the Learning Support Systems document
 * Focus Teams will continue next year with social studies being the focus
 * Tamara shared the Professional Development tentative plan
 * PLC: Collaborative norms, shared focus/purpose, reflection, data discussions (work, samples, qualitative/quantitative, etc.)
 * PD: Online study groups and face-to-face study groups, 2 hour optional face-to-face learning (4:00-6:00) from expertise in district, tech study group, PLC collaborative PD inquiry goals (i.e., Buhler model), district and building MTSS team
 * MTSS
 * Structuring Training: 3 days Proposal: All buildings go through this training next year
 * Implementation Training:
 * District Team trains building level teams. DT comprised of: adminstrative, grade level, SPED, Title, ELL
 * Information from the building level team will funnel down into grade/content areas
 * May 15: Visit Village in Emporia
 * June: A new structuring guide will come out for reading and math
 * Sherrie: Within the next week, dialogue about what formatives are being given online
 * Summer: Courses to support professional development.

Writing Goals (from writing assessment training): __March 23, 2009 Meeting 12:00-3:00__
 * Continue PD in writing, text types, the six traits, and the rubrics.
 * Look at the 8 best practices in writing
 * K-12 document with the methods for teaching the text types at each grade level (draft started in Reading Mapping Committee)
 * Budget/Roles-We used the "Futures Wheel" from the Data-Driven Dialogue book to illustration our team's perceptions of the pros and cons of building level coaches (see electronic copy).
 * MTSS Configuration Matrix-Moved to a future meeting

= = __*March 11, 2009 Meeting 12:00-3:00__

12:15-Gradual Release Experience (bring examples of how you have used the Gradual Release coaching tool). (all)
=12:45-Finalize the coaching roles and responsibilities (all)= =1:00-CTE Information (Tamara)= =1:45-Technology Plan Overview-How might we support this in all curriculum areas? (Sherrie and Tamara)= =2:30-Online Study Groups for Summer Professional Development (Tamara)=
 * Kevin has used the model. Give a template of things to follow.
 * Sherrie has used this document. The teacher seemed a bit hesitant at first (new teacher). Purpose and lesson focus might need individual modifications. Personal coaching reminders might also help. Questions were a great guide. Continued practice with wording will be helpful. The visual reminder of the document might make our process more explicit.
 * Becky shared a notebook that might help support the coaching process.
 * When might we introduce this staff?
 * One thought is to continue to revise the document and introduce it as we have future coaching conversations. We will continue to dialogue about the pros and cons of this process.
 * There is a possibility of transitioning to building level support.
 * The team shared different thoughts about this topic.
 * Will there be an interventionist and coach in the K-3 buildings?
 * Rapport might be able to be built with a coach in one building.
 * Ongoing meetings of team members will be important to maintain communication. Districtwide PLCs will also help support horizontal and vertical communication.
 * Roles and Responsibilites Document (see changes on revised document):
 * This document will be finalized and will be taken to the administrative team. One possibility is to take this to buildings in August.
 * Tamara shared a blog with which she has been working.
 * The team will explore the Kansas Career Pipeline.
 * How can we integrate the technology goals into other C.I.A. documents (e.g., Literacy Outcomes document)?
 * Tamara shared the list of options for summer learning.

February 23 Meeting
 * Budget/Roles
 * MTSS Configuration Matrix

__February 11, 2009 Meeting 12:00-3:00__
12:15-12:30-Touching base 12:30-1:30-Gradual Release and Coaching Roles 1:30-2:25 Update on Coaching and Training Responsibilities
 * Our next steps:
 * "Field test" the documents and report back to the team
 * The team will use this model in future sessions and reflect about the positives and negatives encountered.
 * Share the documents as we are doing individual coaching
 * Share the process and documents at a staff meeting, with the CIA and MTSS Teams present, so we have a shared understanding of coaching.
 * Using multiple paths to communicate the information (blog, website, newsletter, etc.).
 * Do we have an obligation to support teachers to independence as they implement a new technique?
 * What are our big picture goals?
 * What strategies do we hope for our teachers to gain?
 * The team updated this document together.
 * Tamara is sending us an updated copy of this document.
 * The team will review the document for the next meeting.

2:25-3:00-CTE and MTSS Initiatives (Big Picture)
 * MTSS-Using the Innovation Configuration Matrix, the administrators will go through each component of MTSS and rank our district's implementation level. The team should learn more about MTSS by reading through the Configuration Matrix.
 * CTE-During our next meeting, we will focus on CTE in order to learn more about it.

Next Meeting: Monday, February 23 at 2:00
 * CTE and MTSS Initiatives

__January 29, 2009 Meeting 11:30-1:00__
11:30-12:00-Update on what is happening in each area, District Budget Meeting Opportunities (dates and times?) and Assessment Responsibilities 12:00-12:15-Observations/Evaluation Discussion 12:15-12:45-Coaching Roles/Responsibilities 12:45-1:00-Recap/Reflect
 * Scott will present on the budget next Monday (West @ 3:45-4:15), Tuesday (Wheatland @ 4:30-5:30), and Thursday (MS @ 7:00-7:30 AM)
 * Assessment Responsibilites-Check in with teachers the first and last days of testing. Be sure to be available for times using the mobile labs.

__November 6, 2008 Meeting 1:00-3:30__
1:00-1:45-Open coaching session. Topic-TBD 1:45-3:00-Curriculum, Instruction, and Assessment Process-Strategic Plans 3:00-3:30-Reflections, Needs, Questions, Etc.  __Communication and Leadership__ article How can we communicate better and really being conscious of our own personal lens Coaching Session Goal: Identify ways that we can best communicate curriculum, instruction, and assessment happenings in our district. Curriculum, Instruction, and Assessment Action Plans-See revisions on Action Plan document
 * Paraphrasing might be a way of seeking to understand instead of listening for the purpose of having your own perception heard.
 * Nonverbal communication is really important in conveying messages.
 * Nonverbal communication happens in the speaking and listening domains.
 * One strategy: After opportunities for communication, reflect each time about how much you spoke and how much you listened.
 * End Goals: Communicate positives (marketing) and connect the dots
 * Include staff so they are aware of happenings
 * What other possibilities are there besides the blog?
 * Include anything that deals with C.I.A. in two main communication methods: 1. Staff Communication (digital curriculum) 2. Stakeholder Communication (teachers, parents, patrons)

For the next meeting Nov. 19: Specialists work together on the modified plan and give initial thoughts on a strategic plan for our content area.

__September 25, 2008 Meeting 1:00-3:30__
= = **Agenda:** Other Possible Meeting Topics:
 * State Assessments
 * Formative Assessments
 * Procedure for implementing content software
 * Top Five CIA Priorities (as discussed in Leadership Training dialogue)
 * Curriculum Process-Input for Curriculum Council (Dialogue)
 * Group Data Dialogue Process
 * Red, White, and Blue Data Analysis Process
 * Professional Development Vision/Process
 * Maps
 * Needed Training Materials (power strips, extension cords, IPod/speakers, camera)
 * Other Needs (Job Title, Committe Work)
 * Assessment Conference

__**Minutes**__

State Assessments
 * Tamara will bring a rough draft to our October 9 meeting
 * District flip chart completed by October 21-22, 2008

Formative Assessments
 * We envision a separate flip book for all other assessments (formative, early grade formatives, etc.)

Red, White, and Blue Data Analysis Process
 * Becky and Kevin will get things together and present this process to the principals.
 * Projected timeline for teams to send lowest indicators is the end of October

Needed Training Materials (power strips, extension cords, IPod/speakers, camera)
 * 3 Power Strips
 * 3 12' Extension Cords
 * 1 Flip Camera
 * I/Pod with speakers
 * Digital Camera
 * Adapter for plugging Elmo into projector
 * (Specialists need to brainstorm how they are going to use this equipment and get to Tamara by Wednesday; Sherrie will set up the document on Google Docs for the specialists to work on. On the same document put on the bottom "Our Team Name").

Job Title
 * To placed on IGoogle Document

Clarification needed at State Assessment Conference:
 * Does the number of questions for each assessed indicator stay constant from year to year?

Professional Development:
 * P.D. is much more than sit and get; explore opportunities on how to provide professional development


 * Future Agenda Topics:**
 * State Assessments-Tamara will bring a draft copy for the October 9 meeting
 * Formative Assessments
 * Group Data Dialogue Process
 * Top Five Curriculum Instruction Assessment Priorities (as discussed in Leadership Training dialogue)
 * Gather building improvement plans (by the end of October), refer to Curriculum Council Retreat Minutes, and staff development priorities


 * Curriculum Process-Input for Curriculum Council (Dialogue)**
 * Procedure for implementing content software, professional development strategies gained from workshops, curriculum resources.

__**September 16, 2008 Meeting 1:00-3:30**__

** State Assessments **
District Testing Window/Important Dates-Kevin Assessment Areas (Cut scores, Grade Levels Tested, Testing Windows Box, AYP Target Areas)-DONE
 * Topics for flip charts**
 * Math
 * Reading
 * Writing
 * Social Studies
 * Science

Alternate Assessment, KAMM, English Language Learners, and Accomodations (Timeline)-Tamara Protocols (testing steps-Becky, technology-Sherrie, materials-Sherrie) AYP/QPA-Tamara CETE Steps for Accessing Data-Becky Flip Book-Sherrie

a. Reading 3-8 and HS Opportunity to Learn b. Math 3-8 and HS Opportunity to Learn c. Writing 5, 8,11 d. Science 4,7,11 e. Social Studies 6, 8,11
 * 1) What subject areas are being tested? –Kevin Warner **

a. KAMM and Alternate Assessments b. Master Schedule for Assessments
 * 2) Scheduling state assessment - Tamara **

a. Standard of Excellence
 * 3) Cut Scores and AYP Information - Tamara **

a. Can teachers ONLY access their own class (Infinite Campus/KIDS…upload classes) b. CETE access
 * 4) Accessing Data-Tamara **

a. How often b. Using the data guidelines
 * 5) Suggestive Formative Guidelines-Kevin (math) and Becky (reading) **

a. Another body in the room (fidelity issue) b. Expectation of Proctors c. Who proctors
 * 6) Proctors-Sherrie and Becky **

a. Testing procedures-Becky b. Equipment procedures-Sherrie c. Tech. support in every buildings
 * 7) Protocols **

Future Meeting Topics:
 * Top Five CIA Priorities (as discussed in Leadership Training dialogue)
 * Curriculum Process-Input for Curriculum Council (Dialogue)
 * Data Driven Dialogue Process
 * Red, White, and Blue Data Analysis Process
 * Professional Development Vision/Process
 * Maps
 * Needed Training Materials (power strips, extension cords, IPod/speakers)
 * Other Needs (Job Title, Committe Work)

August 28 Agenda Topics **
 * 
 * 1) Tamara shared the books __Happy for No Reason__ Marci Shimoff and __Juggling Elephants__ by Jones Loflin and Todd Musig.
 * Juggling Elephant Story-How are we orchestrating our 3-ring circus?
 * Tamara's Professional Development Goals (see attached)
 * Tamara urged the Team to write down the most important elements in the areas of professional life, self, and relationships.
 * The Team will do a book study using __Happy for No Reason__.
 * 1) Curriculum Updates-Please take 5-10 minutes to briefly describe what you have been doing and something you would like to celebrate.
 * Sherrie: Tech. Troupe-Providing PD to teachers so teachers are leaders for others.
 * Kevin: Everyday Math-Online assessment, planning and diagnostic assessments
 * Becky: Beginning of the year assessments, coordinating the Title I Team, Curriculum dialogues
 * 1) Next Week's PD: Coaching for School Results
 * Sept. 2-5 8:30-3:30
 * 1) C.I.A.: Curriculum Instruction and Assessment Information
 * Future agendas: Open conversation, curriculum updates, PD needs or dates to come, assessment
 * 1)  Assessment Conference: October 20 and 21
 * 2) September 11 Meeting Topic:
 * Assessments: See Tamara's notes for job responsibilties
 * 1) Future Meeting Topics:
 * Curriculum Process-Input for Curriculum Council (Dialogue)
 * Maps
 * Other Needs (Job Title, committee work)

  __** August 4, 2008**__

A. Start and end on time. B. Stay on the stated agenda topics. C. Loyalty to group discussions and decisions. D. Reflect on the future while being mindful with positive resolutions as our end goal. E. Have optimism, looking at the positive in situations. F. Ask questions. Seek to learn from others. Draw upon the team’s strengths.
 * 1. ****Norms **

A. Keep priorities and balance in focus. B. Our team is not in an evaluative role. C. If there is a concern with a teacher, come to Tamara to discuss the situation. Always assume the principal is aware of the situation. D. We will receive a School Improvement Plan from each building. A goal for the future is the common formatting of the documents. E. Chain of Command 1. Come to Tamara first (with concerns, frustrations, or questions). 2. For technology purchases, Sherrie goes to Tamara and Derrick. F. Evaluations-Similar to the certified staff’s process and related to goals. Reflective conferencing will be used, like Cognitive Coaching. 1. Tamara will evaluate Becky and Kevin. 2. Tamara and Derrick will evaluate Sherrie. G. Scheduled Meetings 1. Every other Friday from 1:00-3:30 H. Committee Work 1. Tamara will check on compensation and expectations. 2. We will visit about this topic in the future. 3. The team will not be responsible for mentoring individual teachers with the mentoring program, but mentoring will be an ongoing goal in our support of teachers. I. Summer School Professional Development 1. The needs for all of our district’s professional development will be made based on data and with dialogue. J. Do a weekly reflection on the Wiki. K. Specialist Professional Development 1. Bring staff development possibilities to the team. 2. The team will do ongoing study through articles and book studies.
 * 2. ****Expectations **

A. Our team will not proctor the state assessments. B. We will continue to dialogue about our team’s responsibilities, related to assessments, at our next meeting.
 * 3. ****State Assessment **

A. Key for snacks. What resources are available for PD refreshments? B. Technology cabinet supplies need to be checked out so that the inventory is secure and readily available. <span style="font-family: 'Times New Roman','serif';">A. Our job title B. Revisiting committee work (Item H above) C. Team will bring perceived responsibilities of assessments. D. Professional development needs E. Common Assessments F. Determine 1-3 individual student driven goals to accomplish before December. Set up an appointment time with Tamara. Discuss common team goals. G. August 25-Sherrie and Becky will meet to map out curriculum, assessment, and instruction by grade level for math, reading, and technology for the August 26 meeting. H. Curriculum Process
 * <span style="font-family: 'Times New Roman','serif';">4. ****<span style="font-family: 'Times New Roman','serif';">Facility Issues **
 * <span style="font-family: 'Times New Roman','serif';">5. ****<span style="font-family: 'Times New Roman','serif';">Next Meeting: August 26 8:00-11:30 Agenda Topics **